5 Ways to Prepare Your Kelowna Office For a Move With Commercial Movers

• February 09, 2018

Getting your office staff to help pack their personal items before commercial movers arrive is a great way to avoid a panicky situation.

Moving a large office can be a massive undertaking. There’s not only the content of the desks, but the desks themselves to consider. And don’t forget the chairs, filing cabinets, computers, printers, phones, and boxes and boxes of personal and private effects.

Government offices, banks, and other Kelowna businesses that handle sensitive documents and records also have to consider moving such items with the utmost discretion.

Here, we offer some ways on how you can prepare and pack your office that will cause minimal disturbance before and when your commercial movers arrive.

1. Don’t dilly dally when hiring your office movers

If you are a business owner and/or supervisor, you don’t have take on all the responsibilities of a big move on your proverbial shoulders, but you have to be the one to get the ball rolling. That includes making sure your move goes down in the most proficient manner possible. Start with finding the right movers to do the job.  Call and ask around to get recommendations. Do your homework. And don’t procrastinate.

2. Look for experienced and professional business movers

A moving company that just offers low-ball moving quotes is not the best solution when conducting an office move. You need to make sure your movers have the experience and quality control to do the job right.

Ask the moving company if it has:

• Accreditation from a recognized moving organization such as the Canadian Association of Movers (CAM)
• A large enough team of experienced movers
• Packing and storage services
• The right equipment to handle large and fragile office equipment
• The experience of conducting large commercial moves

3. What’s going to work? Teamwork!

Most offices have an individual or team that organizes events such as meetings, conferences or even social gatherings. The same consideration should be taken when getting ready for an office move.

Start by assigning one or a few of your most organized team members to help with all the logistics of the move. This should include:

• Handling paperwork
• Communicating with your moving company
• Keeping your team up to speed on what needs to be done
• Collating and keeping track of keys between you and your movers

4. Don’t panic!

Once you have your team up to speed, provide each of your workers with a sturdy box (ask your moving company if they offer packing materials) and have them start packing up their personal items that they won’t need for the time being. Give them lots of time to avoid a last-minute panic.

To avoid any accidents or issues, let your expert movers handle the packing and unpacking of all your business equipment and effects, including sensitive documents and records.

5. Store away until moving day 

A moving company that offers commercial storage space is a great way to move items piece by piece instead of all at once. This will also allow your team to remain productive with as little disruption as possible. 

As one of the top commercial moving companies in Kelowna, Bekins Kelowna Moving and Storage knows about handling large office moves.

Read how we helped move more than 800 employees of the Interior Health Authority into the organization’s brand new office in downtown Kelowna in 2016.

Bekins has the most experience with large commercial moves in Kelowna. We have not only moved Interior Health into its new office, but also the Kelowna RCMP detachment into its new headquarters. Contact us to see how we can help your business or office with our commercial moving and storage services.