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How to Prepare Your Team for an Office Move

Posted on May 31, 2021

Involve your staff in the process of moving, but leave the heavy lifting to your office movers.

Involve your staff in the process of moving, but leave the heavy lifting to your office movers.

From conception to completion, there are many variables involved when it comes to an office move. However, moving an office from one location to another doesn’t have to be a logistical nightmare when all team members are on board. 


Our Bekins Kelowna office movers have successfully moved several offices, so we know a thing or two about preparing staff and packing and moving office content in the best way possible. Learn what to communicate and expect from your team and some of the things you are responsible for when preparing for an office move.

Keep Communication Lines Open

Whether your office is a boutique studio or a mass operation of more than 500 employees, it’s essential to let your team know of your relocation plans from the get-go. Start with a meeting of all staff, including supervisors and managers. Provide all the details and a timeline of your move as well as any expectations. Be open to questions and give your team plenty of time to prepare. Keeping your team in the loop at all times will alleviate confusion and lead to a smoother transition in the end.

Keep Staff Engaged in the Process

Coordinating an office move is a huge responsibility, but it doesn’t mean you have to do it alone. Designating a team leader or a committee to help departments or individual staff members prepare for a move will help alleviate some of the burden and worry. 

Some of the things that team leaders and staff can take care of include:

  • Informing clients/customers of the move
  • Ensuring that operations continue with few interruptions
  • Collecting moving supplies
  • Preparing and cleaning workstations and common areas
  • Organizing office files for packing and transportation
  • Storing computer data
  • Ordering any office equipment/furniture/decor for the new location

Understand Your Responsibilities

While engaging your team in the process is an essential step in coordinating an office move, some responsibilities rest solely on you, the employer. They include:

  • Informing staff of safety measures and ensuring all work areas during the move are inspected for hazards
  • Remuneration for any lost time due to the move
  • Managing and setting policies around the move
  • Identifying and attending to any legal issues/liabilities/insurance

Help Your Team by Hiring Professional
Office Movers

Another responsibility you will have to incur as an employer or team leader is handling the actual moving process. Your staff should not expect to pack, lift, or shift heavy office equipment, electronics, or furnishings.  Hiring commercial movers who have the expertise and knowledge to move your office efficiently and within budget will ensure all of your, and your staff’s expectations are met. 

Get ready to settle into your new office seamlessly by reading our Kelowna Movers’ 5 Tips for a Smooth Commercial Move



Looking to move your office or business? Bekins Kelowna commercial movers have the know-how, equipment, and professionalism to get the job done efficiently and within your timeline and budget. Contact us for a free consultation and moving quote and see how we can help you relocate with ease.