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Kelowna Movers Offer 5 Tips for a Smooth Commercial Move

Posted on April 06, 2016

Our Kelowna movers have a number of useful tips to help you remain productive and minimize downtime during your office move.

Our Kelowna movers have a number of useful tips to help you remain productive and minimize downtime during your office move.

Moving into a new commercial building can be an exciting time. In many cases, it’s an opportunity for a business to grow. As our Kelowna movers can attest, it needs to be handled strategically in order to minimize downtime and confusion.

Even if you’re working with a professional moving company to move your office, there are things you can do internally to streamline the process and ensure you remain productive and hit the ground running on the other side.

1. Get an Early Start

Waiting until the last moment is not something you want to do when moving an office. Even for small businesses, it’s a good idea to begin the planning process months in advance. This includes:

  • Securing the lease at your new location
  • Terminating your current lease
  • Informing your employees and clients of the move
  • Taking an inventory of your office goods

For larger operations, it could take even longer to effectively coordinate a move. 

2. What Stays, What Goes?

Moving is an ideal time to sort through your business possessions to determine things that are still useful and things that can either be scrapped, sold or donated. For instance, if you’re planning on buying all new computer equipment for your new digs, there’s no sense in hanging on to the old gear.

This is also an opportune time to assess the condition of things like:

  • Phones
  • Printers
  • Copiers
  • Furniture
  • Office supplies
  • Old or outdated inventory

By purging the items you no longer want or need, you save money by not having to move them.

3. Appoint Moving Coordinators

If you have a large enough office, it’s helpful to put someone in charge of coordinating your move. Better yet, if you have the resources, you can appoint one person to handle the logistics of packing up your office, and have someone else on the other side to oversee unpacking.

Not only should these internal moving managers collaborate with one another, they should be in direct contact with:

  • Kelowna movers
  • Property managers
  • Employees

4. Use Internal Resources

Even if you’re using a professional moving company Kelowna business owners recommended, you can still draw on your employees to help with some light packing duties.

Under the guidance of your moving coordinator, you can begin well in advance by having them pack archived files and other items that are seldom used. Just make sure boxes are properly labeled and documented so nothing gets lost or misplaced on the other end.

5. Get Connected Quickly

These days, most businesses rely heavily on computer networks for their day-to-day operations. To make sure you get up and running as quickly as possible, it’s a good idea to unload your servers, computers and other IT equipment first so you can get your system going right away.


If you’re considering using professional Kelowna movers to relocate your business, check out our post: Kelowna Moving Services: Questions to Ask About an Office Relocation.


Do you need to move your business? Call the professional Kelowna movers at Bekins Moving & Storage to learn how we streamline the process to minimize your downtime.